Art inventory template

Yes. Both downloads are free, with no account or email required. Use them independently of Artopia. Replace the three fictional sample rows with your own artworks.

Choose Excel for a formatted spreadsheet, or CSV for a plain file you can open in other spreadsheet tools. Both contain the same 11 columns and sample artworks, and both can be imported into Artopia.

Yes. Download either file, then choose File → Import → Upload in Google Sheets. To import your completed sheet into Artopia, download it as Excel or CSV.

No. Keep all 11 column headers, but leave unknown details blank. During import, a blank artist becomes Unknown and a blank title becomes Untitled. You can add missing details later in Artopia.

Keep the original column names when importing into Artopia. The importer uses those headers to read your artwork details. Replace the sample rows with your own artworks, using one row per work.

Yes. Enter cm or in in the Unit column, and numbers only in Height, Width and Depth. You can use different units for different artworks. Use a decimal point for measurements such as 12.5.

Yes. Enter each artwork’s purchase currency as a three-letter code, such as EUR, USD or GBP. Enter the price without a currency symbol. Artopia flags unsupported currencies in the import preview.

Yes. Sign in, choose Import artworks from the Add artwork menu, and upload your CSV or Excel file. Keep all 11 headers and review the preview before confirming. Each file can contain up to 1,000 artworks, within your plan’s capacity. Artopia’s Free plan holds up to 50 artworks.

Import guide

The template imports the 11 fields listed above. Add images, documents, location, provenance and value history directly to the artwork records in Artopia. Extra spreadsheet columns are not imported as additional artwork fields.