A record for every artwork
Catalogue the artist, title, year, medium, dimensions and inventory number. Keep locations and statuses up to date as works move.
Explore artwork records ↗For emerging collections
Free art inventory software. Home for your first 50 artworks
- Artwork records
- Up to 50
- Ongoing Free plan
- $0
Start your collection
No card or trial deadline. Over 50 artworks? Pro is $9.99/month. View pricing
Track your art from day one
Start collecting and
Artopia grows with you
Images and paperwork together
Attach photographs, invoices and certificates of authenticity to the works they belong to. Your Free plan includes 2 GB of shared file storage.
See supported files ↗Provenance and condition
Record ownership history and dated condition entries with supporting files. Build the history gradually, as you find the information.
Document an artwork’s history ↗Values with context
Log acquisition prices, valuations, insurance values and sale prices with dates. Add your own figures and supporting appraisals.
Explore value history ↗An inventory you can find your way around
Use visual grid and list views, search, filters, groups and tags. Find a painting by artist or check which works are at a particular location.
See search and filters ↗Portable collection records
Export artwork data as CSV, create PDF catalogues and download images and documents as ZIP. Daily automatic backups are included, too.
Explore export options ↗Your collection, your choice
Stay private or share
a selection of your collection
Featured public collection
See how Iida shares selected works from her collection on Artopia. Open the public page to explore the artworks.
Explore Iida’s collection ↗Compare the free options
What can you manage
without a subscription?
Scroll to compare all plans
| Free access |  | Artlogic | Artwork Archive | Art Record |
|---|---|---|---|---|
| Ongoing free inventory plan | Yes | No ongoing free tier published | No; inventory plans have a free trial | No; inventory plans have a free trial |
| Free access available | Free account, no credit card | Try-for-free enquiry or personalised demo; terms vary by product | 14-day inventory trial, no credit card | 30-day inventory trial |
| Capacity on an ongoing free plan | 50 artworks free. Upgrade to Pro for $9.99/month when your collection grows beyond 50 artworks. | No published free-plan allowance | No ongoing free inventory allowance | No ongoing free inventory allowance |
| When payment is needed | Only if you choose to upgrade for more capacity or services | Paid subscription for ongoing inventory use | Paid subscription to continue managing inventory after the trial | Paid subscription to continue after the trial |
Last checked in 2026. Plans may change.
Compare art inventory softwares
Make a start
Your first work.
Your first clear record
You do not need a finished catalogue to begin. Add what you know and fill in the rest over time.
Create your free accountAdd a work, or bring your spreadsheet
Enter your first artwork manually or use the import template for CSV or Excel. Keep the total within 50 works on Free.
Connect the images and documents
Upload photographs, invoices and certificates to the relevant records. Files share the 2 GB storage allowance.
Keep the record useful
Update a location, add a condition note or record a new valuation as it happens. Export a copy whenever you need one.
