Terms of Service

Last updated February 2026

Welcome to Artopia! These Terms of Service ("Terms") govern your access to and use of Artopia's art collection management platform (the "Service"). By creating an account or using the Service, you agree to be bound by these Terms and our Privacy Policy.

Important: Artopia is currently in beta testing. The Service is provided free of charge during this beta phase, but may transition to a paid subscription model in the future. Please read Section 4 (Beta Service Status) and Section 8 (Future Pricing) carefully.

1. Acceptance of Terms

By accessing or using Artopia, you confirm that you are at least 16 years old and have the legal capacity to enter into these Terms. If you are using the Service on behalf of an organization, you represent that you have authority to bind that organization to these Terms.

2. Description of Service

Artopia provides a cloud-based platform for managing art collections. The Service allows you to upload artwork images, organize collection data, create inventories, track provenance, manage sales pipelines, and share collection information with others. Features may be added, modified, or removed during the beta phase without prior notice.

3. Account Registration and Security

3.1 Account Creation

To use the Service, you must create an account by providing accurate and complete information. You are responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account.

3.2 Account Security

You must notify us immediately of any unauthorized access to your account or any other security breach. We are not liable for any loss or damage arising from your failure to protect your account credentials.

3.3 Account Termination

We reserve the right to suspend or terminate your account if you violate these Terms, engage in fraudulent activity, or misuse the Service. You may delete your account at any time through the account settings.

4. Beta Service Status

4.1 Beta Testing

Artopia is currently in beta testing. This means:

  • The Service is provided "as-is" and may contain bugs, errors, or incomplete features

  • Features may change, break, or be discontinued without notice

  • Service availability is not guaranteed

  • Data loss may occur, though we implement reasonable backup measures

4.2 Your Responsibilities During Beta

You acknowledge that you are participating in beta testing at your own risk. We strongly recommend:

  • Maintaining backup copies of all artwork images and collection data

  • Not using the Service as your sole repository for critical information

  • Providing feedback to help us improve the Service

4.3 Service Modifications

We reserve the right to modify, suspend, or discontinue any part of the Service at any time during the beta phase. We may also limit the number of users, impose usage restrictions, or close the beta program entirely.

5. User Content and Intellectual Property

5.1 Your Content

You retain all ownership rights to the content you upload to Artopia, including artwork images, descriptions, and collection data ("User Content"). By uploading User Content, you represent and warrant that:

  • You own or have the necessary rights to upload and share the content

  • Your content does not infringe on the intellectual property rights of others

  • Your content does not violate any applicable laws or regulations

5.2 License to Us

By uploading User Content, you grant us a limited, non-exclusive, royalty-free license to store, display, process, and transmit your content solely for the purpose of providing the Service to you. We will never use your artwork images for marketing, promotional purposes, or any other purpose without your explicit written permission.

5.3 Content Deletion

When you delete content or close your account, we will remove your User Content from our active systems within 30 days. Backup copies may persist for a limited time as part of our data recovery processes, but will not be accessible or used.

5.4 Prohibited Content

You may not upload content that is illegal, fraudulent, defamatory, obscene, contains malware, infringes on intellectual property rights, or violates any applicable law. We reserve the right to remove such content and suspend your account.

6. Acceptable Use

You agree not to:

  • Use the Service for any illegal or unauthorized purpose

  • Attempt to gain unauthorized access to the Service or other users' accounts

  • Upload viruses, malware, or any code designed to disrupt the Service

  • Reverse engineer, decompile, or attempt to extract the source code of the Service

  • Use automated systems (bots, scrapers) to access the Service without permission

  • Resell, lease, or redistribute the Service to third parties

  • Interfere with or disrupt the Service or servers

7. Data Export and Portability

You may export your collection data at any time through the Service's export functionality. If the Service transitions to a paid model and you choose not to subscribe, we will provide you with a reasonable opportunity (at least 30 days) to export your data before your account is closed.

8. Future Pricing and Transition to Paid Service

8.1 Beta Pricing

During the beta phase, the Service is provided free of charge. No payment information is required, and you will not be charged for using Artopia during beta.

8.2 Introduction of Paid Plans

We reserve the right to introduce paid subscription plans in the future. If we do so, we will:

  • Provide at least 60 days' advance notice via email

  • Clearly communicate pricing, features, and payment terms

  • Give you the option to subscribe or export your data

  • Update these Terms to include subscription and billing terms

8.3 Beta User Benefits

As a beta user, you may be eligible for special pricing, extended trial periods, or grandfathered benefits when paid plans are introduced. Details will be communicated when pricing is announced.

9. Limitation of Liability and Disclaimers

9.1 "As-Is" Service

The Service is provided "as-is" and "as available" without warranties of any kind, either express or implied, including but not limited to warranties of merchantability, fitness for a particular purpose, or non-infringement. We do not warrant that the Service will be uninterrupted, secure, or error-free.

9.2 No Liability for Artwork

Artopia is a digital management tool only. We are not responsible for the authenticity, valuation, condition, insurance, or physical safety of any artwork. We are not art appraisers, conservators, or insurers. Any information you input regarding artwork value, provenance, or condition is your responsibility to verify.

9.3 Limitation of Damages

To the maximum extent permitted by law, we shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits, revenue, data, or use, arising out of or related to your use of the Service, even if we have been advised of the possibility of such damages.

9.4 Maximum Liability

Our total liability to you for any claims arising from or related to the Service shall not exceed €100 or the amount you paid us in the 12 months prior to the claim, whichever is greater.

10. Indemnification

You agree to indemnify and hold harmless Artopia, its affiliates, and their respective officers, directors, employees, and agents from any claims, damages, losses, liabilities, and expenses (including legal fees) arising from:

  • Your use of the Service

  • Your User Content

  • Your violation of these Terms

  • Your violation of any third-party rights

11. Privacy and Data Protection

Your use of the Service is subject to our Privacy Policy, which explains how we collect, use, and protect your personal data in compliance with GDPR. By using the Service, you consent to our Privacy Policy.

12. Changes to Terms

We may update these Terms from time to time. Material changes will be communicated via email or through a prominent notice in the Service at least 30 days before they take effect. Your continued use of the Service after changes become effective constitutes acceptance of the updated Terms. If you do not agree to the changes, you must stop using the Service and may delete your account.

13. Governing Law and Dispute Resolution

These Terms are governed by the laws of Estonia, without regard to conflict of law principles. Any disputes arising from these Terms or your use of the Service shall be resolved in the courts of Estonia. However, we encourage you to contact us first to resolve any issues informally.

14. Severability

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions will continue in full force and effect. The invalid provision will be modified to the minimum extent necessary to make it valid and enforceable.

15. Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and Artopia regarding the Service and supersede all prior agreements and understandings.

16. Contact Information

For questions about these Terms or the Service, please contact:

Artopia

Email: app@art-opia.com

By using Artopia, you acknowledge that you have read, understood, and agree to be bound by these Terms of Service.