Keep inventory, availability and location clear
Use consistent records and your own numbering system to see which works are available, reserved, sold, on consignment, in storage or currently shown at an exhibition or art fair.
For galleries
Art gallery management software for a clearer inventory
Manage artwork inventory, consignment, storage and sales in one reliable catalogue. Artopia keeps each work's details, location and status current for your team.
Start your collection
Keep the inventory consistent
Keep commercial and artwork records together
Connect images, provenance, condition, pricing, acquisition and sale details with each artwork so your team can find the right information without searching across separate files.
Present selected works professionally
Create focused private viewing rooms and polished PDFs for collectors, advisors and fairs using the information already stored in your gallery inventory.
For galleries features
Artwork inventory
Keep the record steady as artworks move
Track core details, availability and location across storage, exhibitions, consignments and client visits.
Client material
Create polished artwork sheets and presentations
Generate consistent PDFs for individual works or curated selections without rebuilding the same information.
Provenance & condition
Keep supporting records beside every artwork
Connect provenance, condition notes, images and documents to the inventory record your team already uses.
A clear and consistent inventory
Maintain clear artwork details, availability, sales information and supporting records in one catalogue.
Artwork locations and availability
Track artworks across storage, exhibitions, consignments and client visits as their status changes.
Curated presentations for clients
Create polished artwork sheets, curated PDFs and private selections without rebuilding information.
Gallery inventory
Artwork inventory for galleries and dealers
Primary market galleries
Organise works by artist, series, exhibition, or status. Keep images, dimensions, and location with each piece so you can answer inventory enquiries quickly.
Secondary market dealers
Keep provenance, condition details, acquisition information, and supporting documents with each work, ready to review when a buyer or consignor asks.
Emerging galleries and project spaces
Start with a clear record of every work you handle, then use tags, statuses, and inventory numbers as your programme expands.
Galleries working with estates
Import a larger body of work, organise it by artist or series, and add images, provenance, and documents as the estate’s records are researched.
Excel, Artlogic & Artopia
Compare art gallery management software
See how each option handles artwork inventory, documents and client presentations.
Scroll to compare all options
| Gallery workflow | Excel | Artlogic |  |
|---|---|---|---|
| Artwork inventory | Rows and columns you maintain | Dedicated artwork records | Dedicated artwork records |
| Images & documents | Images in cells; linked files | Attached to artworks | Attached to artworks |
| Location & availability | Manually updated columns | Track locations and availability | Track locations and availability |
| Search & organisation | Spreadsheet filters | Search and organise artworks | Search, filters, groups and tags |
| Provenance | Notes and linked files | Provenance records | Provenance records |
| Private presentations | Shared sheets or separate documents | Private viewing rooms | Private viewing rooms |
| Artwork PDFs | Manually formatted layouts | Artwork lists and documents | Branded PDFs, lists and labels |
| Free inventory plan | Excel for the web is free | No free tier | 50 artworks, no credit card |
Last checked in 2026. Plans may change.
